Terms & Conditions

 
The following terms apply as indicated on the face of the Purchase Order. In the event any term cannot be met, notify the Tri-Tec Mfg. (TTM) buyer immediately.
 

1. Right of Inspection: Work under this Purchase Order is subject to TTM surveillance at the supplier’s place of business. TTM Quality Assurance representatives may elect to conduct inspection either on a surveillance basis or to the extent of 100% inspection. The supplier will be notified if TTM inspection is to be conducted on specific shipments. No shipments are to be held for TTM inspection unless notification is received prior to shipment.

 

2. Certifications: Certifications are required for each shipment and shall be documented by a member of the supplier’s firm. Each certification shall identify the TTM Purchase Order along with the items covered by the certification. Materials received without certification may be subject to rejection at the supplier’s expense.

 

3. General Compliance: When applicable, the supplier shall provide a certificate of Compliance (C of C) that all materials, processes, and/or finished items supplied under this order are as specified by this Purchase Order.

 

4. Raw Material Identification: All raw materials must be identified per the applicable specification. Identification to a TTM Purchase Order number is also required.

 

5. Specific Compliance: The supplier shall certify that all parts, materials, processes and finished items supplied under this order were inspected, tested and found to comply with the requirements of this order. Inspection and test data shall be maintained and is subject to TTM examination. The applicable drawing and/or specification and its revision shall be referenced.

 

6. Material Test Reports (actual): When TTM’s Purchase Order indicates, the supplier shall submit a chemical and physical test report per the applicable specification for the material shipped under this order.

 

7. Quality System: When specified on a Purchase Order, the supplier should maintain a Quality System in accordance with ISO 9001:2015.

 

8. MIL I 45208/ Mil-Q-9858A – When MIL-I- 45208 or Mil-Q-9858A are invoked by Contract TTM is a party to, Tri-Tec Manufacturing will provide the supplier a full copy of the standard in its entirety.

 

9. DFAR / FAR: The supplier shall adhere to all applicable DFAR/ FAR regulations.

 

10. Subcontractor Compliance and Covered Defense Information (CDI) - flow down requirements: DFARS 252.205-7012 (“the DFARS security Clause”) safeguarding Covered Defense information and Cyber Incident Reporting requires contractors to provide “adequate security” for covered defense information that is processed, stored, or transmitted on the contractor’s information system or network. To provide adequate security, the supplier and supplier’s contractors must, at a minimum, implement national Institute of Standards (NIST) Special Publication (SP) 800-171, Protecting Controlled Unclassified Information (CUI).

 

11. Quality Control Plan: As possible, the supplier must ensure that any and all production and/or fabrication adhere to documented and controlled processes. Inspection points will be implemented throughout these processes and records maintained accordingly. TTM reserves the right to validate processes and procedures for compliance upon request.

 

12. Calibration Control: The supplier shall control the calibration of all measuring devices used for Quality validation and acceptance. The calibration program shall conform to Specification ANSI/NCSL-Z540 1-1994 or NIST calibration system requirements.

 

13. Part Identification: All items supplied under this order shall be identified with complete nomenclature and part numbers in accordance with or as specified on the Purchase Order.

 

14. Traceability: The supplier shall maintain quality records for a period of not less than 10 years and will ensure availability for TTM upon request.

 

15. Non-conformances: Unless otherwise specified, the supplier must notify TTM of all non-conformances prior to any delivery or acceptance.

 

• If non-conforming materials are delivered by the supplier, and TTM uncovers substandard and non-conformances during any process including, but not limited to, machining, assembly or testing, the Supplier will be held accountable and a Debit Memo with the cost incurred will be issued.  If these costs exceed the PO value of the purchased item, supplier is responsible for reimbursing TTM for costs incurred due to substandard or non-conforming materials.

 

16. Document Compliance: All procedures, drawings (including 3^rd party drawings) and/or templates are not to be altered. Any information in these documents will be followed verbatim and are not subject to interpretation without written acknowledgement and agreement from TTM prior to any manufacturing process. If for some reason a question of document compliance or interpretation arises, it is the sole responsibility of the supplier to ensure TTM is made aware of the potential issue and that a clear understanding of ‘document compliance” is made prior to any build or manufacturing.

 

17. Sub-Tier Vendors: The supplier must notify TTM of any sub-tier vendors or suppliers used for production or fabrication of products associated with TTM Purchase Orders(s). The Supplier must require their suppliers, vendors, and any sub-subcontractors to be subject to all requirements on this Purchase Order and this document including key characteristics to their sub-tier vendors or suppliers.

 

18. Right of Entry: Tri-Tec Manufacturing, their customers and regulatory and statutory authorities shall be granted the right of access to all supplier’s and any sub-suppliers, vendors, and sub-subcontractor’s (collectively “Sellers”) facilities involved in the order and all applicable quality records. TTM reserves the right to verify at the Sellers’ premises that subcontracted products conform to specified requirements. Such verification shall not be used by the Seller as evidence of effective control of quality by the supplier.

 

19. Child Labor: By fulfilling an order from Tri-Tec Manufacturing, supplier certifies that it has made a good faith effort to determine if forced or indentured child labor is being used to produce the product(s), and it is unaware of any such use of child labor. 

 

20. Delivery acceptance to PO due date: Should TTM’s customer decline acceptance of goods delivered on the PO due date and further delay delivery for more than 30 days, TTM is entitled to issue penalties in form of Interest Charges or Cost of Capital in the amount of 1.5% of the value declared on the PO.

 

21. Mercury, Polychlorinated Biphenyl and Asbestos: The supplier will ensure that all products or material supplied from them, or their subcontractors has not been exposed to contaminated environments. TTM reserves the right to verify this at the supplier’s or subcontractor’s premises.

 

22. Conflict Minerals: Considering broad public concern over conflict minerals, suppliers who manufacture components, parts, or products containing tin, tantalum, tungsten, and/or gold must be particularly vigilant to follow commitment of sourcing those materials from environmentally and socially responsible sources only. Materials which contribute, either directly or indirectly, to conflict are unacceptable. Supplier shall define, implement, and communicate to its sub-suppliers its own Conflict Mineral Policy (“CMP”), outlining its commitment to responsible sourcing and legal compliance and measures for implementation. Supplier shall work with its sub-suppliers to ensure traceability of these metals at least to smelter level. Traceability data shall be maintained and recorded for at least 5 years and provided to Tri-Tec Manufacturing upon request. Once such mechanisms are available, Supplier shall ensure that purchased metals originate from smelters validated by Supplier as being conflict mineral free. Suppliers are encouraged to support industry efforts to enhance traceability and responsible practices in global minerals supply chains. 

 
Supplier hereby warrants that it is or will comply and will require its subcontractors and any person under its control to comply with the CMP. Supplier represents that it has adopted and implemented appropriate and effective policies to ensure compliance with the CMP, including:
 
a.                 The implementation of due diligence and data collection procedures reasonably designed to monitor compliance with its CMP.
 
b.                 The establishment of internal review and accountability structures to oversee internal compliance with its CMP.
 
c.                 The coordination of ongoing training and instruction for its employees regarding compliance with its CMP.
 
d.                 The requirement that its subcontractors certify their compliance with the CMP; and
 
e.                The implementation of regular subcontractor audits, either directly or through a third-party
 

23. General Provisions: This Purchase Order Terms & Conditions and any purchase order are governed under the laws of the State of Washington.  These terms may not be amended or altered without TTM’s prior written consent.  Failure to enforce any one violation of these terms by TTM is not a waiver of those terms. These Purchase Order Terms & Conditions constitute the entire agreement of the parties and supersede any prior agreements. Any supplier terms included on Purchase Orders or other documentation provided by Supplier are not valid and will not alter or supersede the terms included in this Tri-Tec Manufacturing Purchase Order Terms & Conditions. If any provision of these terms are deemed invalid or unenforceable, those invalid or unenforceable terms shall not affect any remaining terms that shall remain in full force and effect.
1.  
1.  

24.  EB2678 – Supplier Quality, Compliance, and Electronic Signature Requirements:
24.1 Contractual Compliance: Suppliers and their Sub-Tiers, including management and employees, are contractually obligated to meet all Purchase Order requirements, including, but not limited to, adherence to all applicable laws, regulations, and contract terms and conditions.
24.2 Malpractice and Fraud & Falsification: Suppliers and their Sub-Tiers shall be vigilant in their efforts to prevent Malpractice and Fraud and Falsification (F&F), as such activities affect contract compliance, impact costs, and can cause grave safety issues.
NOTE: Suppliers and their Sub-Tiers are made aware through these terms and conditions that any falsification, concealment, gross mistake tantamount to fraud, alteration of any material fact, or any false, fraudulent, or fictitious statement or representation in connection with the work under the Purchase Order resulting in malpractice is prohibited by the Purchaser's policy and may also be punishable under applicable law.
24.3 Required Documentation: Suppliers shall ensure that their employees and Sub-Tier Suppliers are provided all proper and pertinent documentation necessary to perform work in compliance with all contractual requirements, including applicable letters and posters.
24.4 Electronic Signatures: An electronic signature is equivalent to a person's handwritten signature and indicates approval or certification of information or action(s) in the same manner as a pen-and-ink signature. Electronic signatures are permitted unless prohibited or restricted by governing specifications.
Electronic signatures shall provide a means to:
Identify the signer by name and indicate that the record has been “digitally signed” when printed as the paper OQE version of the document; and
Identify the electronic signature as an electronic signature on the applicable record.
24.5 Sub-Tier Flow-Down: The Supplier is responsible for ensuring that all applicable Purchase Order requirements, including the requirements contained in this Section 24, are transmitted to all Sub-Tier Suppliers through a Purchase Order or other contractual means.